Integrated Management System (IMS)

An integrated management system is a single system designed to manage multiple aspects of an organization’s operations in line with multiple standards, such as those for quality, environmental and health and safety management.

IMS Integrated with ISO 9001, 14001 & 45001

In accordance with the company’s policy commitments to good governance and sustainability, UPG P&C practices the Integrated Management System (IMS) that complies to:

ISO 9001:2015 Quality Management System (QMS);
ISO 14001:2015 Environmental Management System (EMS); and
ISO 45001:2018 Occupational Health & Safety Management System (OHSMS).

As a complementary sub-system, into the company’s IMS, UPG P&C also integrated:

Responsible Care Management System (RCMS) which is an international chemicals management system voluntarily initiated by the global chemical industry.

The Scope of IMS

In implementing the company’s IMS, UPG P&C shall determine the followings.

External issues (i.e., legal, technological, market, cultural & economic environments etc.)
Internal issues (i.e., value, culture, knowledge and performance of UPG P&C)
Environmental condition (i.e., climate, quality of air, water, use of land, natural resources depletion etc.)
Safety condition (i.e., fatality, injury, dangerous occurrence, near miss etc.)
Relevant requirements of the interested parties (i.e., Government, local authority, customer, competitor, vendor, community, shareholder etc.)
Company’s organizational units, functions and their physical boundaries
Company’s activities, products and services
Company’s authority and ability to exercise control and influence

IMS Steering Committee

To effectively implement the company’s IMS, UPG P&C established a structure of committees and teams led by IMS Steering Committee comprising members from the top management to the operational level.

Structure of IMS Steering Committee

The Managing Director, Executive Directors and the IMS Management Representative are at the head of the IMS Steering Committee. The downstream committees and teams are as follows.

OHS Main Committee

The OHS Main Committee sets the general rules and regulations for the company’s occupational health & safety. This committee is also responsible for the compliance of the OHS rules and regulations. This committee conducts OHS programs including employee health examinations and emergency preparedness. It oversees the HSE Officers, OHS Team-1, Team-2 and Team-3.

RCMS Committee

The RCMS Committee is responsible for the company’s compliance of the Codes of Practices and Guiding Principles of Responsible Care Management System (RCMS).

Legal Committee

The Legal Committee is responsible for monitoring the legal compliance of the company. It also reviews the existing and new legislations related to the company and, if necessary, reports to the IMS Steering Committee through the IMS Management Representative (MR). It also updates ‘Operational Guidelines for Legal Compliance Checklist’ and distributes updated legal information to the HODs.

Internal Audit Team (IAT)

The Internal Audit Team (IAT) is responsible for annual audit of the whole company. It prepares audit schedule and checklists, conducts audits, raises non-conformance cases, identifies root causes and advises the corrective actions. The IAT reports to ISO Management Representative (MR).

Emergency Response Team (ERT)

The Emergency Response Team (ERT) is responsible for the company’s preparedness and response of emergency incidents such as fire, earthquake, storm, other natural disasters including public health crisis. The ERT prepares the company’s emergency response plans and procedures, and provides emergency response trainings and facilities to the company. It oversees the First Aid Team, Firefighting & Evacuation Team and Schedule Waste & Chemical Team.

First Aid Team

The First Aid Team is responsible for preventing injury or illness from becoming worse during any incident. It also provides first-aid trainings to the employees and the neighboring communities. The First Aid Team conducts First Aid Refreshment Trainings once every two years. It also liaisons with the respective Township Red Cross offices of the company units.

Firefighting & Evacuation Team

The Firefighting & Evacuation Team is responsible for fire prevention, firefighting and evacuation in case of fire and other incidents. It installs, inspects and maintains firefighting resources at all company units. It establishes fire safety rules and ensures the compliance of it. It conducts the company’s fire & evacuation drills regularly and at random. This team provides Firefighting & Evacuation Refreshment Trainings once every three years. It also shares fire prevention and firefighting knowledge to the neighboring communities. This team liaisons with the respective Township Fire Brigades of the company units.

Scheduled Waste & Chemical Team

The Schedule Waste & Chemical Team is responsible for the safe disposal of the factories’ wastes which have potential adverse effect to the social and natural environment. It manages segregation, labelling, temporary storing, transportation and disposition of the scheduled wastes and chemicals in accordance with the company’s IMS procedures and the laws of Myanmar.